Reporting Relationships: Reports to the VP, Membership & Meetings and provides support to the Membership & Meetings Division staff.
General Position Responsibilities
To provide support for membership, meetings and marketing.
Registration lead for NSSGA events to include: works with third-party registration vendor for set-up; runs registration reports; generates badges; ensures confirmation letters are sent to attendees; member support related to registration; manages on-site registration as needed.
Admin and logistical support for meetings and events to include: speaker coordination, assembling and shipping of all meeting materials, special tour set-ups, mobile app management, and coordination of A/V and exhibits as required, including on-site support for events as necessary.
Provides administrative support for committees (Nominating, Membership, M&S Board, M&S Executive, Young Leaders and Meetings & Education) including: prepare and distribute meeting minutes, agendas and attendance lists. Prepares meeting folders and coordinate conference calls.
Coordinates annual board awards to include point of contact with third party vendor.
Responds to inquiries from members and nonmembers on association activities and programs.
Generates new/renewal membership kits and thank you letters.
Assists membership team with updating member records; contacts members and prospects by email and/or phone to update contact information.
Assists with the presentation development process related to tradeshow education program to include tracking speaker information, presentation status and handouts.
Performs administrative tasks for the meetings & membership team as assigned, including, but not limited to: answer incoming calls; prepare correspondence; schedule meetings; mailings; photocopying; travel arrangements and other duties as assigned.
A minimum of 2 years of administrative support experience, nonprofit or association experience preferred
An understanding of basic marketing concepts.
Ability to interact well with colleagues, members and external contacts.
Ability to work well under pressure, in addition to managing multiple priorities.
Please provide detailed cover letter with salary requirements and resume to email@example.com. Located in Old Town Alexandria, VA, NSSGA provides a supportive work environment, excellent benefits, and competitive pay.
NSSGA is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
NSSGA is the leading voice and advocate for the aggregates industry. Our members – stone, sand and gravel producers and the equipment manufacturers and service providers who support them – are responsible for the essential raw materials found in every home, building, road, bridge and public works project and represent more than 90 percent of the crushed stone and 70 percent of the sand and gravel ...produced annually in the United States. Production of aggregates in the U.S. in 2015 was more than 2.25 billion metric tons at a value of $21 billion. The aggregates industry employs approximately 100,000 highly-skilled men and women.
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