The Property Casualty Insurers Association of America (PCI) invites qualified candidates to apply for the position of Senior Executive Assistant to the Chief Operating Officer in our Chicago office located in the O'Hare corridor and easily accessible by public transportation.
The incumbent will under general supervision, perform secretarial and confidential assignments for the Chief Operating Office and other division heads as needed. Position requires a detailed knowledge of company operations and organizational procedures. In addition, responsible for preparing Board and Board Committee materials and timelines.
Additional responsibilities include:
Provides back-up administrative support for the CEO when in the Chicago office
Handle meeting scheduling and making travel arrangements
Support of treasury function and invoice/check stamping and audit controls
System design, maintenance, document searching, retrieval and organization of files
Open, copy and distribute departmental correspondence and other materials
Project leader for the scheduling and preparation for weekly senior staff meetings, senior staff retreats, etc.
Maintain the Board preparation calendar and senior staff calendar of due dates
Assist the Membership department in the scheduling of CEO membership calls as time permits
Monitor the updating of the Initiative Center monthly for Board Leadership mailings
Ability to effectively use SharePoint, Word, PowerPoint and creation of pdfs for Board mailings. Previous project management experience a plus. Must have strong organizational skills, strong attention to detail, good interpersonal skills and pleasant demeanor for interfacing with Board and member companies. Strong work ethic and ability to work independently and perform well under pressure.
Copyright 2017 Colorado Society of Association Executives. This site content may not be copied, reproduced, or redistributed without the prior written permission of the Colorado Society of Association Executives.