The Operations Manager is largely responsible for ensuring the administrative and office functions that support the advancement of the Junior League of Washington (JLW) are carried out in a professional and punctual manner in compliance with regulations and ethical standards. As an integral part of the team, the Operations Manager must work collaboratively with staff, consultants and volunteers to provide exceptional member support and general customer service.
Key Responsibilities and Tasks
Bookkeeping tasks including entering invoices and check requests into accounts payable, creating cash receipts, payment collection, tracking mobile payment entries, making bank deposits, preparing the annual 1099 filings, and supporting the JLW accountant as requested.
Enter donations into the donor management system and produce timely tax acknowledgment letters.
Maintain an office records system.
Create and refine office policies and procedures to reflect workflow and any enhanced efficiency.
Perform clerical tasks that enable the distribution of League correspondence.
Coordinate incoming and outgoing mail, packages, and deliveries.
Manage security and access to the Loughborough House, JLW Headquarters.
Coordinate the purchase and maintenance of office equipment.
Oversee building maintenance vendors.
Maintain office technology.
Administer inventory of office supplies, beverages, and other facility-related items—responsible for placing orders and corresponding with vendors.
Assist with general building tidiness.
Help onboard new staff and volunteer leadership to JLW policies.
Provide back up support for the JLW Membership Coordinator and other JLW team members as needed.
All interested candidates must submit a resume with a cover letter describing their interest in this position and any salary requirements.
The successful candidate must have superior organizational skills, is self-motivated, resourceful, detail-oriented, and energetic. He or she should possess a collaborative spirit and excellent communication and interpersonal skills.
Outstanding data entry, intermediate technology skills, and basic bookkeeping skills are essential. He or she must be proficient in Microsoft Office, project databases and Smart Sheets (familiarity with Quickbooks is preferred but not required). A Bachelor’s degree and three to five years of experience in an administrative coordination capacity are required.
Sitting, standing, and stooping.
Ability to climb stairs.
Ability to lift and carry up to 25 lbs. short distances, up and down stairs.
The Junior League of Washington is an organization of more than 2,300 women committed to promoting voluntarism, developing the potential of women, and improving communities through the effective action and leadership of trained volunteers. Our purpose is exclusively educational and charitable
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