The CEO of a mission-driven, fast growing and highly respected cybersecurity education organization is seeking a proactive, highly organized and detail oriented Conference Planner and Assistant to the CEO.
This business builder must be committed to helping the company grow and to supporting the CEO. He/she will provide critical help securing new sales meetings for the CEO, events logistics, project management, a decisive prioritizing of tasks and administrative assistance reporting to the CEO and will work closely with high level speakers, sponsors and attendees striving for a world class experience for all.
This business builder will perform any and all duties that support the efforts of the executive including, but not limited to, correspondence, research and extensive tracking of high-level speakers and sponsors. Experience working with senior level VIPs is important. The person must enjoy working within a growing entrepreneurial environment. The individual will have the ability to work independently on projects, from conception to completion, and must be able to work under tight deadlines at times to handle a wide variety of activities and confidential matters with discretion.
Specific Duties and Responsibilities:
A commitment to dive into the workflow of the business to enhance the CEO’s ability to focus on mission-critical priorities to drive the mission forward while independently executing multiple priorities
Professional with the ability to protect confidential information
Self-motivated with a proven track record of project management
Takes notes at meetings where the CEO is present and follows up
Tracks all follow throughs for speakers, sponsors and CEO
Responsible for all calendar management and email traffic for the CEO
Manages paperwork and electronic filing systems that allow for easy and quick retrieval of key documents
Arranges complex and detailed travel plans, itineraries, and agendas
Plans, coordinates and ensures the CEO's schedule is followed.
Strives for low cost but the highest quality results
Tracks all to do’s and carefully prioritizes tasks and proactively plans to allow for deadlines to be met.
Keeps master project management spreadsheet to make sure tasks are on schedule and under budget
Updates agenda and speaker information on website using Wordpress and on EventBrite
Assists in creation of marketing and PR materials and sponsor collateral
Tracks all sponsor and speaker logistics using SalesForce and Google Drive
Manages detailed invitations to receptions and breakfasts
Coordinates with venue, AV, design, registration vendors
Organizes speaker and sponsor conference calls
Organizes invitations to Embassies
Tracks all speaker and sponsor follow-throughs
Works with CEO on all outreach to potential sponsors and speakers
Does follow through drafting of contracts and collecting of outstanding sponsorship monies.
Familiarity with multiple computer software packages
Skills and Qualifications:
Bachelor’s degree (B.A.) or equivalent; at least 3 years related experience in supporting top level executives or equivalent experience
Advanced working knowledge of Apple and Google environments and ability to learn programs very quickly
Strong communication skills that includes the ability to write clearly and informatively and be able to easily interpret written information
Ability to approach others in a tactful manner; reacts well under deadlines
Excellent follow through
Displays willingness to make decisions that exhibit sound and accurate judgment
Has a keen eye for detail
Flexible to work later as needed depending on priorities/needs of the partner
Tracks all to do’s for CEO and team and daily keeps the CEO and his team on course to fulfill the major commitments each day
Education and Experience Requirements:
Equivalent experience or Bachelor's degree required
At least 3 years ideally working in events management and assisting senior leadership
Experience and interest in internal and external communications, partnership development, and fundraising
About Billington CyberSecurity
Billington CyberSecurity is one of the nation's leading cybersecurity education providers for senior level leadership.
Launched in 2010, Billington CyberSecurity produces the leading cybersecurity summit in the Federal sector, now entering its 10th year. It also produces a newsletter and runs Billington Cybersecurity Leadership Council, a senior membership program.
The mission of Billington CyberSecurity is to bring together thought leaders from all sectors to examine the state of cybersecurity and highlight ways to enhance best practices and strengthen cyber defenses within government and the private sector.
Founder Thomas K. Billington invites top cybersecurity thought leaders to address key questions facing the nation and the world. Speakers at past forums have included the President of Estonia, the CEO of the United Kingdom’s National Cyber Security Centre at GCHQ, the head of the National Cyber Bureau for Israel, current and past NSA directors, CISOs at Fortune 500 companies, cyber officials at agencies across the government and top federal contractors. Billington's strong International partnerships with the U.K., Canada and New Zealand have led the Ambassadors of... all three countries to host high level networking events at their embassies this year drawing a cyber "who's who" to attend.
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