This position will report to the Director, Meetings. This position will assist with meeting logistics, registration and other aspects of meeting management. The manager will also be responsible for the successful attainment of revenue goals for exhibitors and sponsors for at least two live meetings a year. This position will also do some duties as assigned from the Chief Learning Officer.
Lead the generation, distribution and management of all exhibitor, sponsorship and advertising contracts
Manage, track and review sponsor and exhibitor letters of agreements.
Manage exhibitor registration and needs and be on-site for management of exhibitors at the Annual Conference
Ensures adherence to sponsor and exhibitor guidelines and ACCME requirements
Assist with management of meeting logistics with hotels for major live events and future smaller live events
Assist with coordinating services for events, such as accommodation and transportation for select special guests, facilities, catering, signage, special needs requirements and event security, etc. for current major live events and upcoming smaller live events.
Assist with set-up and management of registration for live events
Assist with the review, negotiation and tracking of contracts with service providers and suppliers that include; hotels, convention centers, registration companies, special event companies, etc
Assist with member/customer service for live events and assist staff and event participants with registration as needed.
Assist with set-up and management of event registration using organization database software, MemberSuite.
Assist with management of event budgets, data and or spreadsheets needed to track information.
Participate as a member of the education department and assist Director of Meetings and staff from all departments in making live meetings and events successful by facilitating an enjoyable and productive event experience
Excellent organizational skills including setting priorities in work assignments, coordinating projects, and following up on assignments with minimal direction
Ability to efficiently handle multiple priorities in a fast-paced environment with attention to detail
Strong interpersonal skills with ability to interact effectively, efficiently and professionally with individuals at all levels of the organization
Excellent written, organizational, communication and customer service skills are required
Resourcefulness, initiative and creativity valued
Team player with positive attitude, enthusiastic energy and ability to have fun with team members
Open to new ideas and other duties as they arise and are assigned
Support ASAM’s overall goals and objectives through additional responsibilities and other duties as assigned
Some travel required
Education and Experience:
Two to three years of experience in event/meeting planning and sales or marketing preferred
Experience in fund-raising and/or obtaining exhibitors and sponsors preferred
Experience in an association environment strongly desirable
Skills and Abilities:
Proven record of successful sales, meeting planning and fundraising desired
Proficient with Excel, Word, Outlook and experience with databases
Strong interpersonal and communication skills and excellent business writing skills
Works closely with:
Education department team members and marketing and other departments to ensure customer satisfaction and fulfillment of obligations for meetings, exhibitors and sponsors
Please submit a resume and a cover letter to firstname.lastname@example.org describing your interest in the position and how your skills match the requirements.
Recruiting Salary Range: $ 48,000 to $50,000 (with a robust benefits package)
ASAM provides equal opportunity to all staff. No person shall be discriminated against because of race, color, religion, sex, national or ethnic origin, age, physical handicaps, marital status, sexual orientation, family responsibilities, political affiliation, or any other category that is protected by federal law or the laws of the Maryland.
ASAM is proud to be honored with the Sloan Award for Excellence in Workplace Effectiveness and Flexibility for its use of flexibility and other aspects of workplace effectiveness as a workplace strategy to increase business and employee success. ASAM was one of eight organizations and the only association to be recognized in the state of Maryland.
ASAM is a medical professional society representing more than 6,000 members with a staff of 40 and a $10M annual operating budget. It is an energetic, fast-paced organization with multi-faceted opportunities.
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