Assist the CEO in managing the activities of the executive office; perform all bookkeeping; direct certain service contractors; and maintain all organization and financial records.
Job Accountabilities: Primary
Share responsibility for all aspects of membership requests and processing registrations and orders
Field inquires as assigned, to include email and phone
Maintain petty cash.
Perform all bookkeeping functions including:
Preparing and processing payroll
Processing invoices and preparing checks for payment and ensuring that all accounts payable are cleared within a reasonable time.
Managing the accounts receivable files and ensuring that all accounts are cleared within a reasonable time
Processing revenues and disbursing funds
Bank reconciliations
Maintain financial records for WERC
Manage files pertaining to legal and tax records, leases and confidential corporate files. Coordinate gathering signatures for all corporate resolutions, legal documents, tax forms, census, etc.
Coordinate annual audit of financial records
Assist in the maintenance of the employee insurance benefit programs (life, disability, and 401K)
Secondary:
Coordinate insurance needs, insurance policies (D&O, P & C, Bond)
Communicate with the building management for any problems.
Assist as requested with Annual Conference responsibilities
Assist as requested with Board of Directors correspondence.
Staff liaison to office equipment, building management and IT vendors.
Responsible for maintenance of all office hardware and equipment.
Registration management onsite at WERC’s annual conference
Qualifications:
Must be able to demonstrate good communication skills. Must be familiar with accounting, operating statements, and balance sheets. Must be able to maintain strict confidentiality. Knowledge of computers and management information systems is desirable. Must be an effective organizer and pay close attention to detail. Must have the ability to work with all kinds of people. Proficient in Microsoft Office and QuickBooks online. Association and knowledge of CRM systems a plus.
Relationships:
The Office Manager is responsible to the CEO for the duties and responsibilities listed above and for other duties that may be assigned. The Office Manager will also be required to communicate frequently with the other staff as well as the Board of Directors.
WERC is an equal opportunity employer.
About Warehousing Education and Research Council
The Warehousing Education and Research Council provides several types of educational offerings to professionals who have responsibility for logistics and distribution facilities in their organizations. WERC also conducts reseach into current trends in the logistics and distribution industry and does research into the optimal operation of facilities in the supply chain.
