The Executive Assistant supports the President/CEO and also serves as the Board Liaison to the AGB Board of Directors. The position provides administrative support to the President/CEO and is responsible for coordinating Board activities, including Board communications, prepares the electronic board book for board meetings, minutes, as well as administrative support to Board members.
Serve as point of contact for the President’s office among external stakeholders and develop and maintain internal and external working relationships to support the President’s agenda and priorities.
Manage the President’s calendar and address book. Make all necessary logistical arrangements for meetings. Greet the President’s guests upon their arrival.
Manage travel and accommodation arrangements, event registrations, and prepare a travel itinerary. Ensure that the President has required background materials for all scheduled meetings
Review the President’s incoming mail, and distribute as appropriate. Prepare routine correspondence on behalf of the President for signature, and edit and proofread all materials. Maintain an efficient filing system.
Reconcile travel expenses.
Use a high degree of judgment and independent decision-making in responding to external stakeholder requests.
Assist in developing materials for the President’s presentations to internal and external audiences.
Provide administrative support to the Board chair, and board members, that includes scheduling and travel arrangements
Work with the appropriate staff to prepare agendas, materials, program, and logistics for board and committee meetings.
Coordinate and prepare materials for New Director Orientation.
Work with members of the leadership team to schedule calls with committee chairs to prepare for committee meetings.
Upload meeting materials into electronic board book.
Prepare minutes for all board and executive committee meetings and secure board secretary acceptance of the minutes.
Maintain up-to-date profile of board members.
Maintain AGB Board member policy files.
Ensure board members receive new publications.
Research/provide meeting dates for two-year periods, as needed.
Distribute Conflict of Interest Statement annually and collect required signatures.
Distribute AGB Statement of Director Responsibilities annually and collect required signatures.
Assist board members with all aspects of attendance at AGB’s National Conference on Trusteeship, including registration, hotel reservations, and creation of individual itineraries.
Work with chair of the Compensation Committee to
Ensure all assessment forms are current for the fiscal year
Distribute necessary material to committee members for scheduled meetings
Ensure all conference call meetings are scheduled in a timely manner
Work with chair of the Governance Committee to review agenda and meeting material for committee meetings.
Prepare minutes for Governance Committee meetings and secure committee chair acceptance of the minutes.
Admin support for chair’s presentation/speech at board meeting.
Work with president on recruitment of new directors, including scheduling calls with the president of the affiliated institution of the prospective director, followed by a call and/or meeting with the prospective director.
Schedule calls between the board chair and Governance Committee chair with prospective directors.
Coordinate the presidential assessment process.
Required Skills and Competencies:
Serve as bridge builder with internal and external stakeholders. Have an inclusive and collaborative approach to work as well as being comfortable working independently.
Must be able to handle confidential and sensitive information appropriately. Must possess a focus on continuous improvement. High energy, proactive, responsive, and make-it-happen attitude.
Experience working with senior leadership and Board members.
Knowledge of the higher education sector and issues.
Well organized, detail oriented, and highly professional.
Strong communication skills, both written and verbal.
Exemplary time management skills.
Proficient with Microsoft Office.
Must be able to meet deadlines with competing priorities.
Availability for limited travel.
Applications must includecover letter, stating your salary requirements, and resume. No phone calls, please.
About Association of Governing Boards of Universities and Colleges
The Association of Governing Boards of Universities and Colleges (AGB) is the premier organization centered on governance in higher education. Governing boards must focus now more than ever on promoting central missions while running their institutions as effectively as possible. It is critical that they reinforce the value of higher education, innovate through the smart use of technology, and serve the needs of a shifting demographic. AGB provides leadership and counsel to member boards, chief executives, organizational staff, policy makers, and other key industry leaders to help them navigate the changing education landscape.
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