Controller / Director of Accounting is responsible of overseeing the Accounting Department, and for implementing financial policies, procedures, budgets, internal and external financial reports for ASEE and its affiliated organizations. ASEE and its affiliates are 501(c)(3) non-profits with substantial involvement in federal contracts and grants. The Controller / Director of Accounting is also responsible for direct oversight of the audits performed by the Independent Auditors and DCAA Auditors. The Controller / Director of Accounting serves as a point of contact with various vendors and government agencies such as bank, IRS, ONR, DCAA, etc.
Essential Duties / Responsibilities:
Recruit/retain competent accounting staff; provide leadership, coaching, guidance and support; oversee professional development plans to assist employees to reach their full potential through the annual performance appraisal process;
Ensure optimal deployment of resources to achieve business goals.
Financial Systems, Operations, and Controls
Ensure that ASEE is in compliance with all internal policies and relevant external regulations and ensure required filings are completed and submitted in a timely manner;
Oversee financial and operational controls and policies to mitigate internal and external risks and ensure regular compliance with effective follow-up procedures as needed;
Management and maintain the financial accounting system, ensuring maximum productivity and that it meets the needs of the business today and in the future;
Manage the payroll function (currently using ADP) in coordination with the Director of Human Resources to ensure efficient systems, processes, and controls;
Oversee the continuous improvement of accounting and financial processes and the development of the team with the goal to achieve best practices and optimal output;
Develop and oversee accounting policies and procedures to meet both current and future business requirements;
Oversee and directly manage all accounting functions, including accounts payable, accounts receivable, payroll, bank reconciliations, etc.
Financial Reporting & Analysis
Responsible for providing the Chief Financial Officer inputs for all of ASEE’s financial reporting and related processes;
Ensures financial management reporting tools and processes are in place to support the ongoing and future needs of the business with maximized effectiveness and efficiency;
Generate monthly management reporting package for financial analyses (including year-to-date budget to actual revenues and expenditures) and distribute to ASEE directors with budget responsibility.
Provide inputs for Chief Financial Officer’s presentations to the Executive Director and the Board of Directors.
Develop regular reporting and analyses, including key metrics reports, and conduct ad hoc financial analyses as required.
Prepare the financial section of the annual report.
Budgeting and Financial Modeling
Provides assistance to the Chief Financial Officer and other Managers on budget process;
Provide ongoing financial modeling and analysis expertise to internal management;
Lead financial modeling and analysis efforts to support the development of long-term strategic initiatives and business plans.
Monthly Financial Close
Oversee and manage monthly financial closing to ensure timely, complete, and accurate financial records and reporting;
Maintain monthly closing checklist to ensure all necessary entries; reconciliations, and calculations are complete before producing financial reports for analysis and distribution;
Review and post all general ledger accounting entries created by Accounting staff and exported from any subsystems;
Track and report on the status of accounts receivable and work with the appropriate staff to operations staff to collect the funds;
Produce monthly reports so that directors can tack employees’ time by program area.
Maintains oversight of all financial transactions performed by the Accounting Staff
Point of contact for various vendors: Banks, Auditors, Employee & Commercial insurances
Other duties as assigned
The Controller & Director of Accounting reports to the Managing Director of Finance / Chief Financial Officer. This position supervises the Senior Accountant, and manages/oversees four other Accountants in the Accounting Dept. The Controller and Director of Accounting interacts with all employees at ASEE’s HQ, external auditors, various vendors, and occasionally interacts with ASEE volunteers and members.
Minimum of 5 years of supervisory experience with a track record in operations/senior management;
Experience in 501(c)(3) non-profit environment (academic environment experience is a plus).
Contract and grant experience with A-133 Audit and Incurred Cost submission experience
Contracts and Grants experience with A-133 Audit and Incurred Cost submission experience
Essential Skills and Competencies:
Impeccable integrity and honesty;
Excellent interpersonal and (oral and written) communication skills and the ability to present in a group setting;
The ability to engender trust and lead by drawing the best from others.
Excellent budgeting skills;
Proficient in Microsoft Office software especially Excel (at an intermediate to advanced level)
Strong management, organization, and problem solving skills with the proven ability to continuously identify and implement practical solutions;
Demonstrated initiative and ability to work effectively within time constraints;
Ability to create and maintain institutional policies and processes;
Demonstrated expertise in non-profit financial management and accounting.
Demonstrated expertise in GAAP, FAR;
Demonstrated expertise in the financial aspects of federal contracting business development and capture;
Demonstrated expertise in preparation of financial proposals associated with RFPs and RFQs including labor and billing for Time and Material and Firm Fixed Price contracts;
Demonstrated expertise in contract or grant accounting;
Demonstrated expertise in development of indirect rate proposals, incurred cost submissions, etc.;
Deep knowledge of OMB circulars governing cost principles, administrative requirements, and audits.
About American Society for Engineering Education
Founded in 1893, the American Society for Engineering Education is a nonprofit organization of individuals and institutions committed to furthering education in engineering and engineering technology. It accomplishes this mission bypromoting excellence in instruction, research, public service, and practice;exercising worldwide leadership;fostering the technological education of society; andproviding quality products and services to members.In pursuit of academic excellence, ASEE develops policies and programs that enhance professional opportunities for engineering faculty members, and promotes activities that support increased student enrollments in engineering and engineering technology colleges and universities. Strong communication and collaboration with national and international organizations further advances ASEE's mission.ASEE also fulfills its mission by providing a valuable communication link among corporations, government agencies, and educational institutions. ASEE's 12,000+ members include deans, department heads, faculty members, students, and government and industry representatives who hail from all disciplines of engineering and engineering technology. ASEE’s organiz...ational membership is composed of 400 engineering and engineering technology colleges and affiliates, more than 50 corporations, and numerous government agencies and professional associations. ASEE directs many of its efforts at providing for open and ongoing dialogues among these groups.
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