Position Location: Association of Fish and Wildlife Agencies Offices @ National Conservation Training Center, Shepherdstown, WV
Reports To: Director of Leadership Development
This position is full-time/exempt; funded jointly by a Multi-State Conservation Grant of the Association of Fish and Wildlife Agencies’ (AFWA), the National Conservation Leadership Institute (NCLI) and the National Conservation Training Center in Shepherdstown, WV
The Association of Fish and Wildlife Agencies (AFWA), founded in 1902, represents North America’s fish and wildlife agencies. It promotes sound management and conservation and speaks with a collective voice on important fish and wildlife issues. The Association is a nonprofit, 501(c)(6) trade association. See www.fishwildlife.org for more information.
AFWA provides leadership development programs to its members and conservation partners. These offerings include state focused leadership development products and services, strategic consulting services and the National Conservation Leadership Institute (NCLI).
This position supports the overall management and implementation of the programming of the Association’s Management Assistance Team. The Project Coordinator will be responsible for supporting and organizing project plans under the direction of the rest of the MAT staff including schedules, vendor relations, program deliverables, event planning and on site event support.
Support overall office management and program implementation in accordance with AFWA policies and procedures
Assist with administration of contracts for the NCLI and MAT.
Support MAT staff in expense tracking and reporting and interact with AFWA accounting staff in accordance with AFWA policies and procedures.
Facilitate adherence to purchasing guidelines.
Maintain database of customer contacts.
Track and facilitate renewal of NCLI related licenses, renewals, insurances, etc.
Look for ways to improve project management processes
Coordinate with vendors, exhibitors and stakeholders during event planning
Manage event set up, tear down and follow-ups
Take notes at meetings and work with attendees to finalize them
Establish standardized event procedures and train staff into properly executing them
Track event performance and identify items to improve on for future event
Travel to AFWA headquarters as needed for training
Other duties as assigned.
Undergraduate degree in Business Administration or related field from an accredited college; OR have 2 or more years’ experience in Event Planning, Marketing, Project Management or related field.
Excellent written and verbal communication; ability to manage multiple high-profile projects at once and communicate highly complex information to a general audience; ability to work independently with minimal management supervision.
The maturity and judgement to serve as an effective member of a high performing team.
Software skills required: Microsoft Word, Powerpoint, Excel, Outlook, and Adobe Photoshop.
Ability to travel 10-25%
Additional Salary Information: The Association offers a competitive salary commensurate with experience and job duties as well as an excellent suite of benefits including paid vacation, a retirement plan and excellent health benefits.
About Association of Fish & Wildlife Agencies
About the Association of Fish and Wildlife Agencies: Founded in 1902, the Association of Fish and Wildlife Agencies (AFWA) represents state, territorial and provincial fish and wildlife agencies of North America. The Association supports the leadership of state fish and wildlife agencies by advocating for science-based fish and wildlife conservation and promoting cooperation among fish and wildlife agencies. For more information, see the Association’s web site at www.fishwildlife.org
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