The Events Manager shall serve as the conference, event, and meeting planner for the organization. The Events Manager should have experience in conference and special event management, be an enthusiastic professional, and have strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community. The events manager oversees one national and one international conference annually, and consults on smaller organizational events.
SKILLS & REQUIREMENTS
Experience at and ability to negotiate contracts to the best advantage of the organization.
Bachelor’s degree preferred; significant work experience can substitute for the degree.
At least 4 years’ experience coordinating special events.
Excellent oral and written communication skills.
Ability to manage multiple projects and work assignments.
Excellent interpersonal skills both in person and by phone, with high professionalism.
Ability to accomplish projects with little supervision.
Solid customer service ethic and high expectations for quality.
Marketing experience will be a plus.
Ability to travel nationally and internationally when required for conference site visits, management and participation.
Proficient using the latest versions of Microsoft Office Suite (Word, Excel, PowerPoint, Access).
Negotiate contracts with such service providers and suppliers as host sites, hotels, convention centers, caterers, and speakers for annual national conference and other events as needed. Review contracts and advise regional groups setting up regional workshops.
Plan and manage logistical arrangements for events: accommodation, catering, meeting and exhibit space, programming, transportation, audiovisual equipment distribution, trade show set-up, signage, special needs requirements, and event security. Other arrangements as needed.
Manage keynote speakers, session presenters, conference committees, special evening events, educational offsites and welcome receptions.
Plan and manage logistical arrangements for international conferences and meetings, working with the Executive Director, other staff and board members.
Assist with preparing budgets and provide periodic progress reports to staff for each event project.
Maintain database of potential conference exhibitors, event sponsors and program advertisers.
Recruit exhibitors and follow up as needed.
Work with Executive Director and Membership Manager to solicit/renew commercial memberships.
Maintain records of event aspects, including financial details.
Attend selected trade shows or regional workshops to represent NAI.
Supervise volunteers, student workers or interns as assigned.
Other duties as assigned.
III. SUPERVISION & EVALUATION
The Events Manager reports to, and is evaluated by, the Executive Director and is subject to the NAI Personnel Policy. The Events Manager may delegate portions of his/her responsibilities consistent with sound operations and authorized policies and procedures to subordinate workers but retains accountability for results.
SALARY & BENEFITS
Starting salary will be determined based upon experience and educational background. Benefits are specified in the most recently approved NAI Personnel Policy and annual budget, which currently includes health insurance, dental and vision insurance, long term disability insurance, life insurance, retirement contributions, vacation and sick leave, and free parking.
The Events Manager will be expected to work in the Fort Collins office of NAI. Relocation expenses, if applicable, will not be paid by NAI for this position.
HOW TO APPLY
To apply, submit a cover letter, resumé, and a list of at least three references to Margo Carlock at email@example.com by October 11, 2019. Interviews will be held the week of October14, with an anticipated start date between October 21 and November 4, 2019.
At NAI, we value diversity and inclusion. For our national conference and events we made efforts to use diversity and inclusion as a lens for event planning.
About National Association for Interpretation
The National Association for Interpretation (NAI) is a 501(c)(3) not-for-profit professional organization dedicated to advancing the profession of heritage interpretation, currently serving about 5,000 members in the United States, Canada, and over thirty other nations. Individual members include those who work at parks, museums, nature centers, zoos, botanical gardens, aquariums, historical and cultural sites, commercial tour companies, and theme parks. Commercial and institutional members include those who provide services to the heritage interpretation industry.
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