SUMMARY: The association coordinator provides a wide range of administrative support to the organization, under the close direction and supervision of the Association Manager and Executive Director. This individual is generally the first point of contact for members, performs the bulk of support services required by the association, and makes certain all day-to-day activities of the association are running smoothly.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Organizes and attends various association meetings; prepares drafts of meeting agendas, minutes and other meeting documents as required; prepares visual aids and handouts as required; arranges meeting logistics.
Answers association telephone and email inquiries; re-directs communications to others when required.
Organizes special events, conferences and training activities on behalf of the association. Plays an important role in the execution of these events.
Assembles association newsletters, flyers, and other communications as directed by the Association Manager.
Works with other staff and volunteers in the day-to-day activities of the association, involving the Association Manager whenever necessary.
Responsible for keeping the Association Manager apprised of all association issues, and the status of association initiatives.
Responsible for the content and distribution of association communications, including mailings and the website.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
EDUCATION and/or EXPERIENCE: Attainment of a college degree in a related field and three to five years of increasingly responsible administrative experience.
LANGUAGE SKILLS: Ability to read, analyze, and interpret business periodicals, professional journals, financial reports, legal documents, and governmental regulations; write reports, business correspondence, and procedures; draft newsletters, flyers, and advertising content for distribution to members and to the public; efficiently respond to questions from membership and staff; communicate effectively in both written and oral form.
REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions; exhibit judgment in the development and implementation of various activities.
MARKETING AND PUBLIC RELATIONS: Knowledge of the principles and techniques of association management and non-profit association management. Knowledge of basic principles and practices of marketing and public relations. Represents the association with the utmost professional image at all times.
WORKING WITH OTHERS: Ability to plan, direct and implement activities; work with other organizations as necessary; communicate effectively in both written and oral forms; exhibit excellent judgment regarding when and how to engage the Association Manager and Executive Director in association issues.
About The Mattison Corporation
The Mattison Corporation helps organizations succeed at their mission through focused attention to ensuring every perspective of an organization’s experience is productive by providing leadership, quality events, meetings, programs, and information.
The Mattison Corporation (TMC) is an association management firm that specializes in managing non-profit associations. TMC was founded in 1988 and has experienced modest but steady growth over each of the past twenty four years. We are proud of the work we do, and are happy to assist our clients with carrying out the mission of the associations. Our hard work and desire to carry out the mission of the associations we assist, has resulted in sustainable growth for our clients, built on a foundation of trust and long lasting relationships.
TMC offers part time services for associations that would normally not be able to afford the cost and overhead of a full time Executive Director or staff. Our staff of nine offers a wide variety of skill sets, that no ONE individual would likely possess. At TMC, we have the right people doing the right job. We bill our services hourly and typically are more cost effective than hiring an individual Executive Director.
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