•Manages meetings logistics as they relate to requests for proposals, site recommendations and visits, contract pricing and negotiations, and budget management.
•Provides sourcing through CVENT for scientific meetings, workshops and conferences.
•Communicates in a timely manner with attendees, VIPs staff and multiple vendors on logistics, registration, housing and audiovisual requirements.
•Creates written reports on each meeting managed, regarding hotel/convention center service, vendor performance, and other relevant aspects.
•Contracts with and manages vendors including decorator, audiovisual services, exhibits management, catering services and entertainment.
•Negotiates volume pricing with hotels, ground transportation, and third parties. Reviews all hotel contracts.
•Acts as staff liaison to relevant committees and works cross functionally with various departments within the AACR.
•Travels to meetings to manage on-site events, working extended hours including standing and walking for long periods of time, to support events that are scheduled on weekends and during evening hours.
•Conducts bill reconciliations and post-meetings follow-up and assessment.
•Supports the Senior Director of Meetings and Exhibits with work related to the AACR Annual Meeting.
•Works in a team environment and collaborates with other departmental managers and support staff.
•Performs the essential functions of the position and other tasks as required.
