The Specialist, Accounting is responsible for supporting month-end and year-end closing activities, including bank and general ledger account reconciliations, account allocations, indirect cost allocation and revenue recognitions. The incumbent allocates monthly expense charges to the appropriate cost centers and serves as point of contact for questions regarding general ledger entries. This position reports to the Senior Specialist, Accounting.
Duties & Responsibilities
RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:
Support Sr. Specialist with analyzing and maintaining the general ledger to ensure the accuracy of revenue and cost allocation.
Assists with all closing activities within 10 business days after the end of the month, including but not limited to
Prepares bank transactions and monthly bank reconciliations
Allocates periodic expenses, including but not limited to American Express and postage charges to the appropriate department/cost centers
Assigns overhead expense to the appropriate department/cost center using negotiated Federal rates
Maintains prepaid expense schedule and recognize expenses
Maintains fixed asset, leasehold improvement and rent abatement schedules and depreciate/amortize expenses
Prepares monthly revenue recognitions and corresponding journal entries
Prepares balance sheet reconciliations and correcting journal entries on a monthly basis.
Prepares journal entries for corrections/reallocations as requested, ensuring that adequate documentation supports each request.
Responds to questions and inquiries from staff in a timely manner.
Provides assistance with financial analysis, accounting related research projects, program analysis and project support.
Serves as back up to other Specialist, Accounting GL.
Supports in preparation of reports and schedules for the year-end audit.
Maintains policies and procedures for areas of responsibility.
Contributes to finance team effort by performing other duties, tasks and participates in special projects as assigned.
In performing the above duties, the Accounting Specialist, General Ledger will ensure compliance with relevant laws and regulations, Generally Accepted Accounting Principles (GAAP), and the Association’s policies and procedures.
Employment Standards- Education and Experience
Any combination of education and experience that would provide the required skill and knowledge for successful performance would be qualifying. Minimum qualifications are:
Bachelor’s degree in Accounting / Finance or related field.
Three years relevant accounting experience.
• Sound knowledge of Generally Accepted Accounting Principles (GAAP), policies and procedures. • Knowledge of Intacct accounting software preferred. • Knowledge of Microsoft Office applications. • Advanced level of knowledge of Microsoft Excel. Experience with pivot tables required. • Knowledge of accounting for Federal grants is a plus. • Knowledge of Association Management Software a plus. • Well organized, detail-oriented, excellent verbal and written communication skills.
• Familiarity with project multi-cost center organizations. • Excellent written and oral communication skills.
• Ability to meet deadlines and have time management skills to handle projects simultaneously. • The ability to analyze and interpret financial data, to research and resolve complex accounting issues and develop appropriate solutions. • Ability to function as a member of a team of professionals. • Ability to develop own plans, and to contribute to company on non-financial issues.
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee could be exposed to outdoor weather conditions prevalent at the time. The noise level in the work environment may vary from light to moderate depending on the location.
The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the colleague is required to sit for long periods at a time; type using a computer keyboard; visually read information off of a computer monitor; talk, hear, and orally communicate information over the telephone. Specific vision abilities required by the job include close vision and color vision and the ability to adjust focus.
Criteria for Evaluation
Performance evaluation will be based on the abilities in meeting the criteria outlined herein.
Sr. Specialist, Accounting
Position Description Status
The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. Association of Public Health Laboratories (APHL) reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract.
Association of Public Health Laboratories is an Equal Opportunity Employer.
About Association of Public Health Laboratories
The Association of Public Health Laboratories (APHL) works to safeguard the public's health by strengthening public health laboratories in the United States and across the world. In collaboration with members, APHL advances laboratory systems and practices, and promotes policies that support healthy communities. Its membership includes state and local public health laboratories, environmental laboratories and others that conduct testing of public health significance. Individuals and international representatives also participate in the association. APHL is a non-profit, 501(C)(3) organization with a history of over fifty years.
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