This position provides logistical support for events and meetings within BIO’s event portfolio. Events range from Board/Committee meetings (20-150 participants) to the Annual International Convention (almost 16,000 attendees). Support ranges from specific projects/tasks associated with larger events to overall coordination of smaller events and contracts.
Serve as a supporting team member for all events as assigned.
Coordinate housing and rooming list associated with assigned events.
Assist with the preparation of function sheets/event specifications, and banquet event orders.
Assist with the coordination of event signage as necessary to include content submission, editing, approvals, and onsite placement/removal.
Assist with the Requests for Proposals (vendor and venue) by reviewing/editing content, proposal distribution and follow-up and preparing comparison documents.
Provide budget management assistance to include preparing and organizing estimates/projections, invoice review and follow-up.
Assist with session room specification and onsite session room checks (as necessary) to ensure rooms are set as arranged prior to event.
Coordinate shipping logistics for all conventions/conferences and meetings as assigned.
Oversee event inventory including reusable signage, branded table cloths, supply boxes, etc.
Managing schedules of events for various events/meetings as assigned. Work with Education, Marketing, Business Strategies, Sales and other teams as necessary to ensure all relevant details are incorporated and any conflicts are resolved expeditiously and prior to the start of the event.
Prepare Emergency Preparedness Plans for each event (as assigned). Distribute final to appropriate staff and vendors and make available for reference onsite during the event.
Assist with the collection and coordination of post-show reports and data including economic impact reports, exhibitor and show management value/spend reports and other relevant details illustrating the value of the event and areas for improvement.
Assist with the maintenance of historical files for each event.
Maintain positive relationships with other BIO departments to understand their objectives and requirements for events in their respective areas.
Other duties as assigned
General knowledge of event, convention and/or tradeshow operations
Computer literacy with understanding of and ability to use Microsoft Office products and specific proficiency in Word and Excel
Organized, detailed oriented, creative, self-starter and ability to multi-task
Excellent written and verbal communication skills
College degree or equivalent years of experience
2 years of related work experience or less
Non-profit or membership organization experience a plus
Ability to travel
Please submit your resume via mail, fax or email. Don't forget your cover letter, resume and salary range. Visit our website for more information at www.bio.org/employment-bio
1201 Maryland Avenue, SW Suite 900 Washington, DC 20024 Phone: 202.962.9200 Fax: 202.488.6308 Email: email@example.com
Internal Number: 1
About Biotechnology Innovation Organization
1201 Maryland Avenue
Suite 900, SW
Copyright 2019 Colorado Society of Association Executives. This site content may not be copied, reproduced, or redistributed without the prior written permission of the Colorado Society of Association Executives.