Responsibilities and Expected Outcomes• Provide administrative support as requested • Coordinate, manage and track special events ( tables, sponsorship events, meetings, conferences, etc.)• Assist with scheduling of recurring meetings for (i.e. All-Staff meetings, 1:1 staff meetings, board and committee meetings). •Assist with executive committee meetings, (scheduling of meetings, preparation of agendas and meeting materials, catering if needed, back-up support of taking minutes.) Board Governance • Assist with overall management of administrative processes related to J&M clients and their board of directors and board standing committee meetings which may include but are not limited to, board meeting site visits, board retreats, meeting room prep/catering/clean-up, board/committee materials & docket preparation, e-governance processes (i.e. Board Effect) including e-voting, electronic delivery of meeting materials, as well as management of the board portal to maximize efficiencies and transparency. • Develop and maintain board of directors’ annual calendar including the management of Outlook meeting invites for board and committee meetings for staff and board of directors; maintain public and private board of directors’ contact rosters. Maintain organized, accurate and current board governance files on shared network drives to assist with the appropriate recording, archiving, and distribution of board related materials. Other administrative or project-related duties as assigned
Must be able to pass a background check
Must be able to Travel
Must be able to type at least 60WPM
Good customer service skills
Must present themselves in a professional manor
Be proficient in all Microsoft office programs
Experience in MemberClicks and Quickbooks a plus
Additional Salary Information: After 90 days will consider raise
About J&M Business Solutions LLC
Next-door neighbors Jackie Symons and Marcie Price founded J&M Business Solutions in the fall of 1993 as a home-based business that allowed them to stay at home with their young children. J&M was then incorporated in 1994 and moved into traditional office space in 2001. That first office just happened to be next door to the local high school and junior high allowing their children to come by and work after school. As their children grew more independent, Jackie and Marcie were able to travel throughout the U.S. for their clients’ board meetings and events, which became their favorite part of the business (and still is).
Marcie semi-retired in 2014 to care for her aging parents and critically ill brother. Since then she maintains a hand in the company, assisting with projects and events when the need arises. Jackie became semi-retired in 2018 but continues to be active in event planning for J&M clients and assists in other areas of the business when needed. Jackie’s daughter, Sheri Maskow, took over as CEO of J&M upon Jackie’s retirement.
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