Administrative, Clerical, Support, Government Relations
Endocrinologists are at the core of solving the most pressing health problems of our time, from diabetes and obesity to infertility, bone health, and hormone-related cancers The Endocrine Society is the world’s oldest and largest organization of scientists devoted to hormone research and physicians who care for people with hormone-related conditions. Our inclusive community is made of scientists, physicians, educators, nurses, and students in 122 countries.
We are passionate about our mission and are seeking a Government & Public Affairs Coordinator who has a highly motivated and dynamic attitude and an eye for detail. Under the direct supervision of our Chief Policy Officer, this position provides essential support to the Government and Public Affairs team. In this role, you will have the opportunity to further develop your skills and gain exposure, collaborating closely with our GPA team to provide administrative support to public affairs, advocacy-related programs, and communications & media relations.
What you’ll bring to the job:
Bachelor’s degree required. A degree in public affairs, political science or related field is strongly preferred.
One to two years’ work experience in a similar capacity is required; experience in health-related field or medical association and/or congressional office preferred.
Proficiency in MS Office products (e.g., Word, Excel, PowerPoint, Outlook, etc.); database management skills preferred.
Must have solid oral and written communication skills, excellent business and basic media relations writing skills (writing summaries, brief articles and drafting simple press releases, etc.)
Must be friendly and tactful and have solid, professional verbal communication and interpersonal skills.
Must have outstanding customer service skills with strong attention to detail and accuracy.
Ability to prioritize and multi-task in a fast-paced environment; should have a positive attitude and work well in a team-oriented environment.
Reliable self-starter with strong initiative and follow through.
Ability to travel and work weekends or after-hours, on occasion.
Ability to learn new technology as required.
Our Values: We believe in and empower our staff. We know that with our investment in their growth, they have an even greater potential to contribute to our organization. Our core values embody the character and culture of our staff – they guide our decision making, interactions and how we serve our members. As an organization, we are committed to: demonstrating responsible stewardship, treating one another with trust and mutual respect, supporting work life balance, sustaining an inclusive environment, and fostering an environment that encompasses communication, service, collaboration, results & innovation.
What you’ll own:
GPA staff and programs support:
Provide support to GPA staff and programs, including coordinating logistics and materials for committee, task force, and staff meetings and calls, manage travel clearance submissions for members, provide NetForum Committee updates.
Manage rosters, staff department events, implement workflow for assigned projects.
Complete quarterly and yearly lobbying disclosures.
Track GPA budget, code vendor invoices and member reimbursements.
Other duties as assigned.
Communications and Media Relations:
Coordinate with Communication and Media Relations team to ensure accurate and timely posting of all GPA related materials to Endocrine.org., Pressroom, and electronic newsletters and updates to Endocrine Society Website.
Provide support for advocacy-related programs, including tracking legislation/regulations; develop, draft, format, and upload articles for advocacy newsletters.
Coordinate and schedule advocacy visits; coordinate logistics for Advocacy Committee meetings, conference calls, and other advocacy-related meetings, including scheduling, production of meeting materials, reserving conference rooms, ordering AV; managing roster; ordering supplies and filing correspondence.
Support grassroots advocacy campaigns by formatting and posting campaigns and alerts to our online system.
As appropriate, attend and report on legislative and policy briefings and meetings on Capitol Hill.
Organize Congressional Briefings and accompany members to Capitol Hill visits.
Attend and represent the Society at Coalition meetings.
What you’ll do well:
Be relied upon to ensure that projects within areas of responsibility are completed in a timely manner. Monitor programs and/or activities and take corrective action when necessary.
Work cooperatively with others to achieve common goals. Effectively work and complete assignments in group settings by listening and responding appropriately to other team members, offering support, conferring with team members about their concerns, expressing disagreement constructively and work towards solutions that all team members can support.
Identify and deal with issues proactively and persistently; seize opportunities that arise. Identify what needs to be done and act before being asked or required. Do more than what is normally required in a situation. Seek out others involved in a situation to learn their perspectives.
Effectively communicate ideas, thoughts, and facts in writing. Demonstrate ability in using correct grammar, punctuation, spelling, and sentence structure. Tailor written communication to effectively reach audience. Express ideas clearly and concisely in writing.
Ensure that one's own and other's work and information are complete and accurate; carefully prepare for meetings and presentations; follow up with others to ensure that agreements and commitments have been fulfilled. Set up procedures to ensure high quality of work; monitor the quality of work by setting up procedures; act to verify information; develop and use systems to organize and keep track of information or work progress; organize information or materials for others; review and check the accuracy of information in work reports.
What you’ll get out of it:
Working with a staff that has passion for our mission, believes in one another and has fun.
The chance to work in an environment that empowers staff to take informed risks and create new programs and services.
A chance to make a contribution in a fun job with room to make it your own.
A strong and competitive salary and benefits package that focuses on your well-being and financial health.
Endocrine Society offers a convenient downtown DC location within walking distance of Farragut North/Farragut West and Foggy Bottom Metro stations. Qualified candidates interested in a purposeful work environment, competitive salaries and excellent benefits, including a generous TIAA- CREF retirement plan with 10% employer contribution, submit resume and cover letter with salary requirements.
About Endocrine Society
Endocrine Society is the world's largest and most active professional organization of endocrinologists in the world. Founded in 1916, the Society is internationally known as the leading source of state-of-the-art research and clinical advancements in endocrinology and metabolism. We are dedicated to promoting excellence in research, education and clinical practice in the field of endocrinology. Society membership continues to grow with more than 18,000 members from over 100 countries. These professionals are dedicated to the research and treatment of the full range of endocrine disorders: diabetes, infertility, osteoporosis, thyroid disease, obesity/lipids, growth hormone, pituitary tumors, and adrenal insufficiency.
For employees, Endocrine Society offers a stimulating, collegial work environment of 86 staff where top performance is recognized and appreciated. We pride ourselves on our competitive pay practices and excellent benefits program, including a 10% annual employer contribution to a TIAA-CREF retirement plan, subsidized health, dental and vision insurance, fully paid life and disability income protection, professional development and tuition assistance programs, an on-si...te employee fitness room and generous leave benefits. We have a convenient Downtown D.C. location accessible by the Metro red line Farragut North and blue and orange line Farragut West stations.
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