The Executive Assistant (EA) provides executive, committee, and development support for the Chief of Staff and the AAU President. The EA is responsible for maintaining a working knowledge of the association’s issues to answer inquiries, respond to internal and external requests, and provide comprehensive administrative support. Tasks include calendar, email, and travel management, drafting and editing correspondences, and conducting research. Applicants must have experience working for a CEO, VP, or high-level executive. Applicants must have experience in managing supervisor’s calendar and email. Applicants must also be detailed-oriented with strong organizational skills and exhibit excellences in judgement, problem-solving, and critical thinking skills. Applicants must have advance experience with Microsoft Office including Outlook, Word, and PowerPoint.
The EA also provides logistical and coordinating support for AAU’s Board of Directors and two-member constituent groups: the Presidents/Chancellors and the Chief Academic Officers (CAO) group. The EA also provides administrative support for AAU’s Membership Committee. The EA for maintains and tracks records in AAU’s association management system, sends out mass emails, and assists in posting content on AAU’s website. Applicants should have experience working with member groups or other constituents. Applicants must be able to handle confidential information. Applicants with experience using website content management, mass email systems, SharePoint, and association management systems are preferred.
Additional job details and requirements can be found here.
Applicants with an Associates or Bachelor’s degree are preferred. Applicants must have three to five years of applicable experience demonstrating strong executive administrative support skills for a CEO, VP, or other high-level individual. Prior work experience in a non-profit and/or the academic environment is preferred. Must be currently authorized to work for any employer in the U.S.
Must have a working knowledge and display an advanced level of skill in the Microsoft Office suite 2010 or later.
Experience working with Office 365, SharePoint, association management systems, mass email systems, and website content management systems is preferred.
Experience with data entry, record keeping, and computer operation.
Experience in a non-profit and/or within the academic environment is preferred.
Strong interest in an administrative career is essential.
About Association of American Universities
Founded in 1900, the Association of American Universities is composed of America’s leading research universities. AAU’s 65 research universities transform lives through education, research, and innovation.
Our member universities earn the majority of competitively awarded federal funding for research that improves public health, seeks to address national challenges, and contributes significantly to our economic strength, while educating and training tomorrow’s visionary leaders and innovators.
AAU member universities collectively help shape policy for higher education, science, and innovation; promote best practices in undergraduate and graduate education, and strengthen the contributions of leading research universities to American society.
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