About ASHP - Do you thrive on innovation and change? Join our collective voice on issues related to medication use and public health. Engage with colleagues in an environment where we value different backgrounds and perspectives of all employees and strongly believe in the principles of inclusion. We are seeking a talented, detail-oriented Accounts Payable and Administrative Specialist to join our dynamic finance team. In this important role, you will be a part of an award winning, collaborative and mission-driven organization. Our generous benefits, competitive wages, and meaningful work are what makes ASHP an exciting and rewarding place to be!
Remote work through July 1, 2021
Virtual interview process and meetings
Personal protective equipment provided or required
Health and temperature screenings
Social distancing guidelines in place
Sanitizing, disinfecting, or cleaning procedures in place
Job Title: Accounts Payable and Administrative Specialist
Reports to: Assistant Controller/Assistant Director
Job Summary: Primary responsibilities include processing Accounts Payable (AP), establishing and maintaining new and existing vendors, ensuring invoices are paid in a timely and accurate manner while adhering to departmental procedures and financial controls and serving as a backup for the AP Supervisor duties. This position also serves as the primary assistant and administrative liaison for the Office of Finance and assists in the collection of overdue accounts receivable accounts as assigned.
Major Job Duties and Responsibilities:
Manage the receipt of Internal Revenue Service (IRS) W-9 forms.
Set up and maintain vendor accounts.
Verify vendor electronic banking information.
Review and submit invoices within the vendor payment system.
Review and process expense reimbursement reports.
Serve as a backup for the AP Supervisor’s duties.
Process vendor payments.
Assist in the collection of overdue accounts receivable as assigned.
Review, prioritize and determine actions for all incoming correspondence.
Complete vendor forms as directed by management.
Order supplies on behalf of the Office of Finance.
Assist in preparing schedules and reports for the annual financial audit.
Performs other duties as assigned.
High school diploma required; Associate’s degree or higher degree preferred.
Minimum of three years prior related work experience.
Must have accounts payable experience.
Accounts receivable experience preferred.
Previous experience with non-profit organizations preferred.
Highly organized and is proactive in completing work.
High degree of accuracy and attention to detail.
Follow directions and collaborates with team members.
Excellent verbal and written communication skills.
Exceptional customer service skills.
Proficient in Microsoft Office suite.
Intermediate Microsoft (MS) Excel skills.
Automated AP software experience.
Great Plains or similar accounting software experience.
Experience with Personify or other association/customer management software a plus.
About American Society of Health-System Pharmacists
ASHP is the collective voice of pharmacists who serve as patient care providers in hospitals, health systems, ambulatory clinics, and other healthcare settings spanning the full spectrum of medication use. The organization's nearly 58,000 members include pharmacists, student pharmacists, and pharmacy technicians. For 79 years, ASHP has been at the forefront of efforts to improve medication use and enhance patient safety. For more information about the wide array of ASHP activities and the many ways in which pharmacists advance healthcare, visit ASHP's website, www.ashp.org, or its consumer website, www.SafeMedication.com.
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