Endocrinologists are at the core of solving the most pressing health problems of our time, from diabetes and obesity to infertility, bone health, and hormone-related cancers The Endocrine Society is the world’s oldest and largest organization of scientists devoted to hormone research and physicians who care for people with hormone-related conditions. Our inclusive community is made of scientists, physicians, educators, nurses, and students in 122 countries.
We are seeking a Grants Specialist to serve a crucial role in our Development and Strategic Partnerships Department (DSP) by securing grant funding for programs for Continuing Medical Education, member training, patient education, and special programming at our signature meetings. Under the supervision of the Director, Development and Industry Relations, the Grants Specialist is responsible for administering the grant lifecycle ensuring compliance requirements, implementation, submission, and reporting of sponsor funded programs. Our ideal candidate is detail oriented, deadline driven, and provides clear communication of proper rules and regulations for approving grants, its specifications, and requirements that align with key objectives of the Society.
What you’ll bring to the job:
Bachelor’s Degree and 3 years’ experience in the non-profit sector with a focus on the grants submission and reconciliation process and/or business development and strategic funding processes, preferably in healthcare association or pharmaceutical environment.
Strong project management skills and ability to work independently.
Enthusiasm about having opportunities to drive multiple projects and priorities forward simultaneously and possess the ability to effectively prioritize.
Superior organization skills and approaches. Highly detailed-oriented and excel in tracking critical data.
Financial hawk who monitors assigned budget areas maintaining accuracy of financial reporting.
Savviness in Association Management System (AMS) is essential. Netforum or Salesforce is highly preferred. Smartsheet experience is a plus. Proficiency in Microsoft Office, specifically in Outlook, Word, PowerPoint and Excel required.
Ability to learn new technology as required.
Our Values: We believe in and empower our staff. We know that with our investment in their growth, they have an even greater potential to contribute to our organization. Our core values embody the character and culture of our staff – they guide our decision making, interactions and how we serve our members. As an organization, we are committed to: demonstrating responsible stewardship, treating one another with trust and mutual respect, supporting work life balance, sustaining an inclusive environment, and fostering an environment that encompasses communication, service, collaboration, results & innovation.
What you’ll own:
In collaboration within the DSP team and Education, Programs and Meetings (EPM) perform the day-to-day grants submission and reconciliation process.
Serve as the internal subject matter expert for each funder’s grant submission requirement to include process, compliance and deadlines and communicates a priority schedule to DSP and EPM teams.
Execute the educational grants submission process, including reviewing and preparing materials, setting request amounts, overseeing calendar and tracking processes.
Coordinate all relations with identified grant offices.
Conduct the ongoing management of approved funds/grants that include reporting, budget reconciliation, and funding extension. Collaborate with the EPM Program Manager to ensure all reporting and outcomes are accurately captured for delivery to sponsors, congruent with all contractual obligations.
Responsible for the coordination of the internal grant trackers and systems and dissemination of external funder progress reports.
Identify and develop strategies to optimize the grants administration process.
Proactively communicate and inform DSP and EPM teams of upcoming submission deadlines and deliverables, thereby ensuring smooth completion of work responsibilities.
In collaboration with the Manager, Grant Writing, ensures the job of invoicing, accounting, reporting, and other administrative functions in a timely and efficient manner to ensure successful execution of grant process.
Properly plan and prepare financial allocation and budget plans in collaboration with the DSP team, EPM and Finance department in accordance with each funding requirement.
Coordinate the distribution of detailed progress reports to the funders and key DSP/ESPM team members with respect to the Society’s progress, as needed.
Monitor compliance with Letter of Agreements (LOA), budgets and relevant documentation and paperwork connected with grant-funded programs.
Work with department colleagues on the development and implementation of funding strategies that align with the goals of the Society.
Perform relevant research to identify available grant opportunities and evaluate results and findings and makes recommendations for possible funding opportunities.
What you’ll do well:
Anticipate the implications and consequences of situations and take appropriate action to be prepared for possible contingencies. Notice trends and develop plans to prepare for opportunities or problems. Anticipate how individuals and groups will react to situations and information and plan accordingly.
Provide sound inquiry and analysis to make recommendations and decisions. Identify problems and synthesize, evaluate, and make appropriate decisions and/or recommendations for level of job. Weigh pros/cons and cost/benefit of decisions. Use sound judgment and exercise timeliness in decision-making. Take appropriate actions to correct ineffective decisions.
Ensure that one's own and other's work, information, and reports are complete and accurate. Carefully prepare for meetings and presentations. Follow up with others to ensure that agreements and commitments have been fulfilled. Develop and use systems to organize and keep track of information or progress. Set up and monitor procedures to ensure high quality of work.
Consider the ability to plan and organize the work of a group, department or project and to establish effective priorities. Effectively use time. Demonstrate ability to “think outside the box” for solutions or ways to accomplish the job in a more effective way. Handle projects responsibly (including expense management). Prioritize as needed and meet deadlines. Communicate challenges/barriers to supervisor. Collaborate and share progress with others to get the project completed. Demonstrate effective delivery of completed project.
What you’ll get out of it:
Working with a staff that has passion for our mission, believes in one another and has fun.
The chance to work in an environment that empowers staff to take informed risks and create new programs and services.
A chance to make a contribution in a fun job with room to make it your own.
A strong and competitive salary and benefits package that focuses on your well-being and financial health.
Endocrine Society offers a convenient downtown DC location within walking distance of Farragut North/Farragut West and Foggy Bottom Metro stations. Qualified candidates interested in a purposeful work environment, competitive salaries and excellent benefits, including a generous TIAA- CREF retirement plan with 10% employer contribution, submit resume and cover letter with salary requirements.
Endocrine Society is the world's largest and most active professional organization of endocrinologists in the world. Founded in 1916, the Society is internationally known as the leading source of state-of-the-art research and clinical advancements in endocrinology and metabolism. We are dedicated to promoting excellence in research, education and clinical practice in the field of endocrinology. Society membership continues to grow with more than 18,000 members from over 100 countries. These professionals are dedicated to the research and treatment of the full range of endocrine disorders: diabetes, infertility, osteoporosis, thyroid disease, obesity/lipids, growth hormone, pituitary tumors, and adrenal insufficiency.
For employees, Endocrine Society offers a stimulating, collegial work environment of 86 staff where top performance is recognized and appreciated. We pride ourselves on our competitive pay practices and excellent benefits program, including a 10% annual employer contribution to a TIAA-CREF retirement plan, subsidized health, dental and vision insurance, fully paid life and disability income protection, professional development and tuition assistance programs, an on-si...te employee fitness room and generous leave benefits. We have a convenient Downtown D.C. location accessible by the Metro red line Farragut North and blue and orange line Farragut West stations.
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