The Director of Meetings is responsible for meetings (Live/Virtual/Hybrid), exhibits and special events for our confidential client located in Mount Laurel, NJ. This position oversees program development, continuing medical education compliance, financial management, logistical details, and meeting staff to ensure smooth and seamless execution of meetings, educational events, and special events for the organization. In addition, the director manages revenue streams through events and programs and secures funding for multiple programs and activities through grant writing. If you have experience planning large meetings (4,000-6,000 attendees), an inspired leader, and can perform the responsibilities listed below, apply today!
Core Duties & Responsibilities:
Be a role model for organization values which include Quality Service, Respect, Accountability, Transparency, Flexibility, Expertise/Innovation and Social Responsibility.
Work with the senior staff and association leadership to proactively identify cutting edge trends related to exceptional professional experiences for the organization
Support strategic planning process for assigned events
Monitor and present relevant data (including financial and demographic) to the Board and committees to support the decision-making process
Create, document, and share timelines and budgets for assigned activities, manage timelines and associated deliverables
Responsible for the execution and enforcement of documented processes and procedures
Attend association-related events, serving as an ambassador, identifying opportunities for new services, documenting new learnings, and sharing with other staff
Specific Duties & Responsibilities:
Within the limits of the bylaws and policies of the organization, the Director of Meetings is responsible for planning and organizing complex projects from inception to completion under often aggressive timelines, budgetary constraints, and pressure. The position shall execute the duties set forth below:
Supervise and direct the daily operations of the Meetings/Events team members involved in live & virtual meetings, fund raising events and online education activities
Oversee the strategy, planning, management, and implementation of a portfolio of domestic and international meetings, special events and online activities
Spearhead design of company booth at the annual meeting
Function as program lead and conduct planning sessions with content experts to develop educational programs and drive the direction of the meeting
Participate in strategic planning sessions with the board of directors
Drive innovation and integrate changes to meeting design/implementation and content delivery
Develop, monitor, and control budgets for (live/virtual/hybrid) meetings and events and online activities
Large meeting experience 4,000-6,000 all facets (committee work, exhibits, sponsorship, logistics)
Measurement of Success:
Successfully execute projects as follows:
Budgets and timelines are met
Budget exceptions are documented and approved
Projects are completed on time and implemented successfully
Feedback from event participants is positive
Feedback from colleagues and membership is positive
Proactively support leadership in resolving management or operational issues as they arise
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the basic knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Bachelors’ degree required, a minimum of 5 years related meeting management experience and/or CMP strongly preferred.
Ability to effectively communicate both orally and in writing with management, internal and external contacts.
Demonstrate the ability to anticipate and solve practical problems or resolve issues within scope of duties.
Physical Demands/Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires occasional travel. This may include the ability to drive a car or travel on public transportation such as trains and airplanes.
Individuals may need to sit or stand for extended periods of time and may require walking for periods throughout the day. Requires ability to use a computer, read a computer screen, use of a telephone and other office equipment as it relates to the work.
Reaching above shoulder height, below the waist or lifting to move or access materials throughout the workday. Proper lifting techniques required. May include lifting to 25 pounds for files, presentation equipment/documents on certain occasions.
Primary environment would include ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.
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