Are you passionate about planning and first-rate meetings and events? The American Public Transportation Association (APTA) is seeking a highly motivated and detail-oriented Meetings Manager to join our dynamic team in Washington, D.C. The Meetings Manager will join a team of meetings professionals responsible for the planning and execution of APTA’s meetings through the implementation of strategy, delivery of objectives and execution of logistics. They will play a vital role in ensuring the successful execution of assigned events, creating meaningful experiences for our attendees, and advancing the goals of our organization. This is an excellent opportunity for a skilled professional with strong organizational abilities and a passion for event planning to make a significant impact in the public transportation industry.
Responsibilities include: managing all logistical aspects of conferences - housing, audio-visual, food & beverage, signage, decorating, and trade show; preparing and monitoring budgets for assigned conferences and workshops, ensuring appropriate utilization of funds; preparing meeting reports and identifying trends; coordinating with exhibitors and sponsors as appropriate; researching venues for programs, analyze options, and make recommendations accordingly; negotiating and reviewing contracts with hotels and other vendors; overseeing and monitoring contractual arrangements with hotels, housing, audio-visual, registration, and decorating vendors; working cooperatively with other APTA departments, event host agencies, and event planning committees; staying updated on meeting planning trends, standards, and innovations by attending lectures, seminars, conferences, and meetings; and conducting pre-conference and post-conference meetings with APTA senior leadership and staff as appropriate.
Qualifications include: bachelor's degree required, with a minimum of 5 years' experience in event management (CMP designation preferred); strong organizational, project management, and budgeting skills; proficient in working under tight deadlines, handling multiple projects concurrently, and delivering events on-time and within budget; ability to develop and analyze qualitative and quantitative data; excellent written and oral communication skills; proven ability to cultivate and strengthen relationships and partnerships, with a strong emphasis on providing exceptional customer service; willingness to travel to support conferences; and experience working with NetForum and eShow is a plus.
We offer a convenient Metro location, excellent benefits, and competitive salary. Please email cover letter and resume to Human Resources at email@example.com. Principals Only
APTA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws.
The American Public Transportation Association (APTA) is a nonprofit international association of more than 1,500 public and private sector member organizations. Benefits to our members include advocacy for federal funding and policies, research, technical expertise and consulting services, workforce development programs, educational conferences and seminars, and 135 subject-matter working committees.
APTA is the only association in North America that represents all modes of public transportation, including bus, paratransit, light rail, commuter rail, subways, waterborne services, and intercity and high-speed passenger rail. More than 90 percent of the people using public transportation in the United States and Canada ride APTA member systems.
Our membership is engaged in every aspect of the industry – from planning, designing, financing, constructing and operating transit systems to the research, development, manufacturing and maintenance of vehicles, equipment and transit-related products and services. Additionally, academic institutions, transportation network companies, transit associations and state departments of transportation are APTA members.