Arlington, VA
Hybrid-Chicago
Fully Remote
Posted: 07-Apr-25
Location: Virginia
Type: Full Time
Categories:
Preferred Education:
Additional Information:
We are seeking a highly organized and detail-oriented Meeting Planner to join our team. The ideal candidate will be responsible for planning, coordinating, and executing meetings, conferences, and corporate events. This role requires excellent communication skills, strong project management abilities, and a passion for delivering seamless and successful events.
This position will be responsible for:
- 4 association conferences (1 virtual, 4 in-person)
- 2 corporate evening events for new business development
- Support of BRM's efforts at ASAE Annual, including booth logistics, staff, etc.
Key Responsibilities:
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Plan, organize, and manage logistics for meetings, conferences, and corporate events, including venue selection, catering, and transportation.
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Develop and manage event budgets, ensuring cost-effective planning without compromising quality.
- Assist in coordination of programming with speakers, etc.
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Coordinate with internal stakeholders and external vendors to ensure all event requirements are met.
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Manage event registration, invitations, and attendee communication.
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Oversee audiovisual and technology needs for meetings and conferences.
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Ensure compliance with company policies, industry regulations, and health & safety standards.
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Develop post-event reports, including feedback analysis and recommendations for future improvements.
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Handle last-minute changes or unforeseen challenges with professionalism and efficiency.
- 7+ years of experience in meeting or event planning.
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Strong organizational and multitasking skills with the ability to manage multiple events simultaneously.
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Excellent communication and interpersonal skills.
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Proficiency in event management software and Microsoft Office Suite.
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Ability to work under pressure and adapt to changing circumstances.
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Certified Meeting Professional (CMP) certification is a plus.