At NIGP, we are committed to provide competitive salaries that are equitable and reflect the requirements and responsibilities of the position. In addition, we continuously benchmark our benefit package. For this Accounting Clerk position, we expect the salary range to fall between $45,000 and $55,000.
Preferred Education:
Some College
Have you begun or are looking to start your career in the association space? Would you like to develop a passion for working with member associations and furthering their profession? Are you looking for your next challenge with an association that is in growth mode? Our opportunity is the kind that doesn’t come around very often.
NIGP is on the hunt for an Accounting AR/AP Specialist to join our team.
A talented professional to join our dynamic group of professionals that will be deeply dedicated to advancing our members profession. While work experience and educational preparation are certainly important, we don’t just hire the best resumes, we hire talented individuals that are a great fit for our culture and values first.
We are looking for someone who wants to learn and grow their career, they should have an entrepreneurial spirit, be inclined to ask questions. An individual that brings with them new ideas and is not afraid to be a part of success.
The Accounting Specialist is responsible for Accounts Payable, Accounts Receivable, General Ledger and other related documentation. This position is responsible for assisting with our month-end close, and 1099 reporting and provides support during year-end close.
NIGP’s Accounting AR/AP Specialist…
Perform routine clerical accounting duties within a fast-paced finance department while adhering to established standards.
Serve as a resource for AR and AP
Execute accurate reporting, filing, and database management in multiple systems.
Your Key Responsibilities will be:
45% Accounts Payable NIGP
Process outgoing payments in compliance with financial policies and procedures.
Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
Verify and investigate any discrepancies by reconciling vendor accounts and monthly vendor statements.
Understand expense accounts and cost centers, as well as the yearly budget.
Understand compliance issues around accounts payable process (W9, sales tax, non-profit exemptions, etc)
Maintain, audit, and update online vendor master files and W-9 submissions.
Void and Reissue checks
Responsible for A/P payments through online vendor websites, AvidXchange, wire transfers, ACHs and e-checks.
Responsible for monthly company credit card statements and review back up documentation from users in Tallie.
Process and pay online State and Federal Agencies payments.
Book postage monthly
Process stop payments through online banking or AvidXchange, requesting refund for the stop payment fee.
Process and distribute 1099 forms
Responsible for scanning, verifying scan quality, and maintenance of digital AP Files
Maintain electronic banking information for vendors.
Prepare weekly Cash Flow Report, including check reconciliation and follow-up on old outstanding checks.
Review staff and volunteer reimbursements and process payments.
Assist with some purchasing and reporting.
45% Accounts Receivable/General Ledger
Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
Follows steps to ensure monthly invoices are submitted to the proper channels.
Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files and contacts delinquent account holders to request payment.
Creates reports regarding the status of customer accounts as requested.
Research customer discrepancies and past-due amounts.
Files and retrieves materials for accounts receivable as needed.
Other related duties as assigned.
Serves as backup to Customer Care credit card payments.
Close batches daily for checks and CC payments (in-house and online), invoices, and adjustments for all departments (Education, Membership, Webinars, etc.)
Verify refund requests (CC and Checks)
Maintain electronic copies and files for A/R payments batches.
Save credit card payment processing batches daily.
Responsible for troubleshooting credit card transactions
Manage expiring credits.
10% Monthly Close Support and other duties
Reconcile AR and AP
Book funds when added to the mail machine
Book bank EFT transactions monthly
Book FSA monthly
Payroll review.
Collaborates with the HR Manager to monitor, verify, and update retirement contributions to the 403B plan, ensuring timely transfers via EFTs
Complete requested vendor forms
Your Ideal Skills and Abilities:
Knowledge and practical experience in accounting software databases Sage Intacct, as well as office software programs such as Microsoft Word and Excel and other accounting related software
Reliable and dependable
Excellent time management skills
Ability to work independently
Ability to provide excellent customer service to members and staff
Ability to prioritize projects, handle multiple tasks
Excellent verbal/written communication skills. Ability to maintain good interpersonal relationships
Your Minimum Qualifications are:
Any combination of education, experience, and training equivalent to:
Associate degree in accounting
3-5 years of experience in standard bookkeeping functions
NIGP: The Institute for Public Procurement. Developing, supporting and promoting the public procurement profession through premier educational and research programs, professional support, technical services and advocacy initiatives that benefit members and constituents since 1944. With over 3,000 member agencies representing over 15,000 professionals across the United States, Canada and countries outside of North America, the Institute is international in its reach. Our goal is simple (though maybe not so easily attained): recognition and esteem for the government procurement profession and its dedicated practitioners.
NIGP is currently using a hybrid work model. Most of our employees can work 100% virtual depending on their job. We do have offices in the Herndon, Virginia area where we do gather for employee events.